NOW HIRING

Office Manager/bookkeeper

  • Coordinate office needs and support our growing systems and team. Google Drive and Excel experience required.

  • Part-Time and in-person: 15-20 hours/week. Evening and weekend hours for events as necessary.

  • Pay: $15.00 per hour

    Job description:

    The Office Manager/ Bookkeeper provides vital administrative support to the Robbins Hunter Museum, RHM staff and Board of Trustees, volunteers, and visitors. This role ensures smooth museum operations through office management, database maintenance, event coordination, and volunteer scheduling. This position is critical for the successful communication and organization of the Robbins Hunter Museum.

    Key Responsibilities:

    · Provide office support for the staff, Board, and volunteers.

    · Respond to telephone, email, website, and in-person inquiries.

    · Maintain and update the museum’s database (memberships, donations, thank-you letters).

    · Manage the master calendar for events, tours, and meetings.

    · Track inventory for office and museum supplies.

    · Process invoices, memberships, and mail; prepare monthly reconciliations.

    · Coordinate and oversee the facility and garden maintenance

    · Coordinate event prep/set-up/tear-down/clean up.

    · Oversee the volunteer program: recruit, onboard, train, and schedule volunteers.

    · Assist with communications and mass mailings.

    · Attend special events and fundraisers as needed outside regular hours.

    · Perform other general duties as assigned.

    Qualifications:

    · Exceptional organizational skills and attention to detail.

    · Ability to manage multiple priorities and deadlines.

    · Proficiency with accounting, Microsoft Office (specifically Excel), and social media tools.

    · Excellent communication (oral and written) and problem-solving abilities.

    · Ability to work independently and as part of a small team.

    · Experience with database management and volunteer coordination preferred.

    · Experience in office management or nonprofit administration is a plus.

To apply, send your cover letter, resume, and references to museum@robbinshunter.org

Why Join RHM?

  • To be part of a vibrant, mission-driven nonprofit

  • Make a meaningful impact in our community

  • Grow your skills and career in a supportive environment